As an online retailer, with no physical store presence, it’s often more challenging to get noticed and stay in the front of peoples’ minds. We would suggest sticking to the more traditional and typically reliable medium of print when delivering orders or attending networking events. Here are some of the ways you can do so;

Create Business Cards

Handing a potential customer one of your business cards creates a personal and physical connection that is normally lacking in the digital world. Next time you attend a networking event, remember to take your business cards along with your name, address and other important contact information so that it will be difficult for people to forget you.

Brand Your Packaging

You can’t expect people to notice your brand if your deliveries are sent in a plain parcel. Print your logo on a sticker or address label and add it to the packaging. In doing so, you will not only look professional but prospective customers will think about your brand when they see your parcels.

Send Leaflets

Try and persuade people to talk about your brand by sending leaflets out with customers’ orders, so that they can pass them on to friends and family. Perhaps add a code giving potential customers a discount to encourage them to buy with you.

Send Compliment Slips

Showing your customers a little appreciation will go a long way. Send them a personal thank you note with their delivery so that they know you are grateful for their service.

Offer Loyalty Cards

Loyalty cards are a simple yet effective way to ensure your customers return to your business for their next order. Simply print some off with your branding and send them with deliveries. People often carry their loyalty cards around in their wallet or purse, so you might get some free advertising as well as repeat customers.

Businesses seem to fall into two main camps; those to aim to go ‘paperless’ and those who depend on printing for their day to day admin. However, most offices could implement a few simple changes and significantly cut down on waste and excessive printing. 92% of people say that they print more than they need and then throw away up to a third of what they print. This waste costs Malaysia businesses millions every single year.

Print less is surprisingly easy – a lot can be achieved by simply putting a policy in place and communicating it properly. However, using the tools at your disposal can reinforce that policy and monitor print activity to find further efficiencies.

Set up Print Authorisation

Depending on your office printers and photocopiers, you may be able to set up print authorisation. This means that a job isn’t actually printed until somebody goes to the printer and authenticates it. This can completely eliminate unclaimed documents and unnecessary print jobs. It can also cut down on excess printing through user error, such as pushing a print job through more than once since only one copy will be authorised.

Reduce Paper Processes

A lot of businesses still have a huge number of paper processes that require documents to be printed for filing or other admin. Scanning these documents and emailing them to colleagues or filing them in cloud storage can streamline your processes, reduce the need for dozens of filing cabinets, and reduce your print spend.

Create Efficient Default Printer Settings

You can reduce the number of pages printed within your business by changing the default settings on your printer. This will ensure that your employees print double sided sheets automatically, or all printing jobs are set to black and white. This is a far simpler way of reinforcing a policy as everybody will print that way you require unless they purposefully change the settings

Monitor Your Print Data

Print Management Software helps you monitor print usage and identify areas where a particular person, department, or floor can improve. You can analyse data to reduce print output and keep improving your processes.

A paperless office has been a dream for many business owners for over a decade, but it’s becoming increasingly clear that completely abandoning paper is both unrealistic and counter-intuitive for many businesses. However, that doesn’t mean that your business cannot cut down on print requirements and streamline processes to reduce your waste.

Reduce Your Number of Printers

Many of our clients come to us with a number of printers – all from different manufacturers and set up differently, which makes it difficult to create a cohesive and useful print environment. One simple way to make your printing easier and create valuable print processes is to have fewer machines that do more. Printers are often shared by just 2-3 employees – increasing that ratio to around 7-8 employees per printer reduces your overall lease costs and allows you consolidate your processes to fewer machines.

Scan and Share

Not every single process requires a printed document. If you still have files full of customer contracts and less and less space to put them, simply scan your contracts and store them in the cloud. This reduces the risk of losing important paperwork and means that you can find files and contracts in seconds without ever leaving your desk.

Print from Anywhere

Cloud printing means that you no longer have to physically be in an office to print, or even need an on-site printer. People can print documents from any cloud-connected device to any printer – whether it’s 2 desks over or in another country. Many printers are already cloud-capable, and just need the necessary apps installed to make the most of those capabilities.

These simple tweaks to your existing system can result in significant savings, both in terms of your monthly lease costs and your daily printing requirements. For a more in-depth review of your print environment, please do not hesitate to get in touch with a member of our team- 0167117619.

Paper jams are universally irritating – repeated issues can seriously slow down office processes and cause delays to meetings.

Luckily, there are quite a few things that you can do to reduce your risk of paper jams or eliminate them entirely. Some of these are quite well known, while others are a surprise to most people.

Is Your Paper the Right Side Up?

For example, most people don’t realise that printer paper has a ‘top’ and ‘bottom’. If you look at the packaging on your paper, you’ll see a small triangle and information about which side should face up in the paper tray. If you’re having repeated issues with a particular lot of paper, try turning it over to see if that helps.

Store Paper Properly

Another thing that causes paper jams is moisture. Paper needs to be stored in a cool, dry place to stop humidity from affecting the supply. It also needs to be the right kind of paper for the machine.

Say Goodbye to Paper Jams

Proper paper placement and storage solves the majority of jam issues, If you’re still experiencing  paper jams, try:

• Making sure that the adjustable paper width guides are positioned correctly can you add that they need to check this in the paper tray itself (these are found in the paper tray)
• Removing some paper from the tray – paper trays can be overloaded
• Not touching, adding, or removing paper during a print job
• Not reusing paper – bending paper can mean that it won’t feed into the printer properly
• Not mixing paper types – use a new paper tray for different GSMs or card types

By following this simple advice, you can eliminate the irritation of paper jams from your office. Paper and paper specifications are extremely important to a smooth print process, so it’s important to use the right consumables for every single printer and store them correctly.

If you still have ongoing issues with paper jams, please don’t hesitate to contact us      016-7117619, One of our engineers will take a closer look at your machines.